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5.2.2.1 Questionnaire Table

The first thing you will see under the questionnaire tab is a summary table of all questionnaires that have ever been implemented for the person as well as any questionnaire that is assigned to any of the current collaborations in which the person is participating.  Figure 5.2.2.1.a depicts how this tab will appear before any questionnaires have been assigned to the person. Figure 5.2.2.1.b depicts this tab with a questionnaire selected which has seven completed assessments, representing two different voices.

  • Rows in the Questionnaire Table:
    • You will see a row for any questionnaire for which one or more assessments have been started or completed at some time for the person.
    • You will also see a row for any questionnaires assigned to any collaboration the person is currently enrolled in, whether or not an assessment for that questionnaire has ever been started or completed.

Figure 5.2.2.2.b Questionnaires Tab with No Questionnaires Yet

For example, in  Figure 5.2.2.1.b we see Alice Wonderland has two Questionnaires listed in the table. The second Questionnaire “CANS for Standard Care” is selected. Once selected, all of the existing assessments for this questionnaire display in the sections below.

Figure 5.2.2.1.b Questionnaires Tab with Questionnaires and Associated Assessments

Questionnaires are identified and distinguished by several characteristics. In the questionnaires table you may see multiple questionnaires for the same instrument. Use the following identifiers to determine which questionnaire you should choose.

  • Questionnaire Table Fields:
    • ID: The ID is a unique number assigned to the questionnaire.
    • Instrument: This is the instrument that the questionnaire is based on. No matter how many versions are made, and how many edits are made, the Instrument name remains the same.
    • Questionnaire Name: An instrument may have multiple versions. The Questionnaire name provides additional information about the version.

      For example, there may assessment questions that are specific to your state or county. So the Questionnaire Name may include state or county identification.
    • Reminder Schedule: The reminder schedule is a description of the reminder schedule for the questionnaire
      • Each agency will define how often reminders will be sent for upcoming due assessments and what the reminder schedules will be called. But an example of how this might work is that a questionnaire might have a version with a standard reminder schedule where a staff is reminded of an upcoming due assessment every 6 months. And the questionnaire might have a version with a priority reminder schedule, where a staff is reminded to complete the assessment every 7 days. Knowing what the reminder schedule is helps you anticipate how often you will receive reminders regarding that assessment.
    • Alert Schedule: The alert schedule is also defined and named for each questionnaire. Alert types are set by your organization administrator in the Settings Module and are specific to your agency.  In this example, a Crisis Alert might alert you when scores on an assessment indicate high needs related to crisis management, based on a set of pre-determined thresholds.  A Level of Care alert might alert you when scores on an assessment indicate the person may be ready to step down or transition to a lower level of care. An alert schedule may have one or more alerts associated with it. The name of the alert schedule for the questionnaire will identify what alerts you can expect to see related to assessment scores input over time.

Figure 5.2.2.1.c. Add Questionnaire to Assess a Person